西门子Secretary of BU GM 事业部总经理秘书
任职要求
• 3-5 years professional experience in administration management. • Working experiences in multination company is preferred. • Bachelor’s degree or above. • English (Excellent Speaking / Writing skills). • MS Office Applications (Powerpoint, Excel, Word, Outlook, etc). • General understanding of Siemens Products and Markets. • Knowledge of MS products will be value added. • Knowledge of Financing / project commercial will be value added. • Admin. Management. The skills you are expected to have • Live in Growth Mindset, Team player, customer and result oriented. • Strong com…
工作职责
The position should provide high level secretarial and administrative support for BU GM and General Management Office, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of company's operations, procedures, and people. Facilitate smooth communication between GM/GMO and other managers and employees; and between GM/GMO and external parties such as media, customers, and the public. You'll make an impact by • Manage the GM’s appointments and schedules and make travel arrangements to make best use of their time. • Arrange and coordinate internal/external meetings and visits. • Efficient administration of daily work in GMO, e.g. GM’s signature management, company chop management, GMO office admin., cost compensation, written/verbal translation, etc. • Gather, compile, verify and analyze information for GM to use in the documents such as memos, letters, reports, speeches, presentations, and news releases. • Cost control and resource planning of shared department cars. • Execute indirect material order process (one SRM & SAP, etc). • Understand and comply to all policies, regulations and guidelines of SLC. Handle confidential information and maintain the security of the GM’s records and files. • Facilitate smooth communications between GMO and all internal / external parties. Support GMO in internal communication. • Perform other administrative tasks using independent judgment and discretion. • Coordination of important company events. • Perform other tasks / responsibilities assigned by the line manager.
• Manage a portfolio of group companies in various overseas jurisdictions to handle corporate governance and company secretarial matters； • Advise board of directors on corporate governance requirements and ensure compliance with relevant regulatory requirements； • Organize and attend to board meetings and board committee meetings including leading board proceedings, preparing agenda and papers for the meetings and taking minutes； • Optimize international corporate governance framework and ensure processes are put in place to effective communication with different stakeholders； • Response to “know-your-customers” due diligence requests from various business partners (e.g. banks and financial institutions) • Handle other tasks as may be assigned from time to time.
1.Oversee a full range of company secretarial duties for companies in overseas jurisdictions； 2. Advise board of directors on corporate governance requirements and ensure compliance with the overseas regulatory requirements； 3. Organize and attend to board meetings and board committee meetings including leading board proceedings, putting together board agenda and taking minutes； 4. Optimize international corporate governance framework and ensure processes are put in place to effective communication with different stakeholders； 5. Other duties as may be assigned from time to time.
AR & Contract Management Responsibilities: AR Management – Weekly reconciliation, payment follow-up, support cash application & clearing, invoice tracking, overdue risk alert & resolution, ensure on-time delivery. Contract Management – Handle contract onboarding, termination, changes; support document collection & approval; identify risks/terms and coordinate mitigation. Mailbox Management – Maintain shared mailbox, build & manage logs, ensure timely, accurate, traceable communication. General Support – Support performance tracking, act as MMC secretary, drive process standardization for future channel/finance operations.