小米Office Administrator, Pakistan
任职要求
- 2 year experience at Administrative and procurement preferred; - Proficient in office software applications; - Driver's license, driving skills preferred; - English & Chinese speaking required;
工作职责
- The candidate will be responsible for administrative and secretarial work in one or more work areas, including but not limited to: utility bill payment, office equipment management, vehicle management, office supplies and IT equipment inventory and maintenance, invoice registration and collection, receipt and delivery services, attendance management, etc. - Assist the Administration Manager to manage accommodation, supplier management, travel management and visa application. - Writing, updating and executing contracts related to administrative matters in English and Turkish; - Responsible for assisting the administration manager in organizing team building activities - Responsible for regular annual vehicle inspection, tire change and other services; - Other temporary assigned work
Key Responsibilities: 1. Maintaining Daily Office Operations - Oversee the daily functioning of the office to ensure smooth and efficient operations. - Monitor office maintenance, cleanliness, and organization, coordinating with vendors for any repairs or facility needs. - Serve as the primary point of contact for all office-related issues and queries, ensuring a quick and efficient resolution. - Handle scheduling for common office spaces and meeting rooms to ensure optimal usage. - Maintain a filing system for office documents, both physical and digital, ensuring ease of access and confidentiality. 2. Managing Office Procurement Tasks - Manage and oversee the procurement of office supplies, ensuring that stock levels are regularly reviewed and replenished. - Maintain relationships with office supply vendors, negotiating pricing and ensuring timely delivery of items. - Track the usage of office supplies and create reports to help control costs and optimize inventory management. - Coordinate with internal departments to understand procurement needs and ensure appropriate materials are ordered. 3. Expense Reimbursement Management - Maintain a detailed record of all expense reports. 4. Managing Office Letters and Packages - Receive, sort, and distribute all incoming mail and packages to the appropriate departments or employees. - Ensure the correct handling of sensitive and confidential documents (e.g., legal or financial correspondence). - Coordinate outgoing mail, ensuring timely dispatch of documents and packages, including international shipments. - Maintain a system for tracking incoming and outgoing mail to ensure no important documents are missed. 5. Organizing Team Building Activities - Plan and organize team-building activities or events to foster positive relationships and enhance teamwork among employees. - Research and coordinate external vendors, venues, and activities that align with company goals and employee interests. - Handle all logistics for team-building events, including booking transportation, venues, catering, and coordinating event timelines. - Manage event budgets and ensure activities are within the approved budget, handling payments and receipts. 6. Managing Employee Accommodation Reservations - Coordinate employee accommodation and travel arrangements for business trips, relocations, or temporary assignments. - Book hotels, flights, and other travel accommodations if any, ensuring that they meet the company's travel policy and budget constraints (normally all employees can book by themselves), only need to handle special requests for accommodations. - Provide employees with necessary travel documents, itineraries and booking confirmation etc. 7. Additional Administrative Tasks - Assist the CM (Country Manager) or Admin Head with various administrative tasks as needed, including scheduling meetings, preparing reports, or making data compilations. - Handle other miscellaneous tasks, such as managing office budgets, coordinating company events, and liaising with external vendors and clients. - Perform any other ad-hoc administrative duties as assigned by the CM or Admin Head.
1. Responsible for administrative and secretarial work in one or more work areas, including but not limited to: utility bill payment; office equipment management; vehicle management; inventory and maintenance of office supplies and IT equipment; invoice registration and collection; receipt and delivery services; and attendance management. 2. Assist the Administration Manager in managing accommodation, supplier relations, travel arrangements, and visa applications. 3. Write, update, and execute contracts pertaining to administrative matters in English. 4. Assist the administration manager in organizing team-building activities. 5. Be responsible for regular annual vehicle inspection, tire change and other services; 6. Undertake other temporary assigned tasks as required.
1. The candidate will be responsible for administration policies, procedures and management, including but not limited to: daily operation, fixed assets, vehicles, contract and invoice process, treasure insurance, ticket/hotel/accommodation, team building, employee recognition and so on; 2. Facilitate the improvement office operation efficiency through local, region and HQ; 3. Manage office budget to ensure all cost reasonably spent; 4. Assistant to senior leaders and manages business schedule, expenses, communications with local depts and HQ; 5. Other administration duties as assigned by line manager.
1. The candidate will be responsible for administrative and secretarial work in one or more work areas. 2. Assist the Administration Manager to manage accommodation, supplier management, travel management and visa application. 3. Writing, updating and executing contracts related to admin in Thai. 4. Responsible for assisting regional admin manager in organizing team building activities. 5. Responsible for regular annual vehicle inspection, tire change and other services. 6. Other temporary assigned work.