安克创新Office Administrative Specialist - Warehouse
任职要求
- Associate degree or higher; preference given to degrees in Administration, Human Resources, Business Management, or related fields. - Bilingual in English and Chinese. - At least 2 years of experience in administrative or office management; candidates with a warehouse, logistics, or manufacturing background are preferred. - Proficient in Microsoft Office Suite (e.g., Word…
工作职责
Please note that you will be engaged through our third party vendor for this position. Location: Warehouse in Chicago, USA Hourly rate: $25/hr - $30/hr Position Overview: As an Office Administrative Specialist, you will be responsible for the daily administrative management of the warehouse, ensuring efficient and smooth operations. You will directly support the Warehouse Manager by handling tasks such as personnel recruitment, attendance management, procurement of supplies, equipment maintenance, and external coordination, providing solid logistical support to the warehouse team. Key Responsibilities: - Manage the recruitment, interviewing, onboarding, and offboarding of temporary warehouse workers to ensure timely fulfillment of staffing needs. - Oversee the employee attendance system, including recording and reviewing working hours, and addressing attendance discrepancies and payroll-related matters. - Procure office supplies, warehouse materials, and equipment, maintain inventory records, and control procurement costs. - Coordinate regular maintenance, repairs, and updates of equipment to ensure proper functioning. - Serve as the primary point of contact for communication and coordination with external parties, such as government agencies, suppliers, and outsourcing labor companies, handling related documents and permits. - Assist with other administrative tasks, including document filing, meeting arrangements, and office environment maintenance.
美图职能团队涵盖PMO、采购、品牌、公关、政府关系、企业发展、投资者关系、财务、法务、人力资源及行政运营等多个专业领域。我们通过高效的体系协同与资源整合，构建温暖敏捷的组织氛围，为业务团队提供坚实支持，共同护航公司稳步前行。 Our Corporate Functions team spans PMO, Finance, Legal, HRand more. We foster an agile, supportive workplace througheffective collaboration and system optimization, providing solidbacking for business teams and steering the company forward. 岗位名称：资深行政专员（空间&资产管理） 地点：厦门 岗位职责： ●负责厦门地区办公空间管理，包括租赁管理、办公空间规划、工位管理、仓库管理、会议室管理等 ●参与制定和完善集团全球资产管理制度（空间和租赁量大板块），统筹资产生命周期各环节流程，包括申请、评估、调拨、维修、报废等 ●统筹集团全球租赁中台事务，从业务需求出发，分析并整合资源，完成租约评估、选址评估、租约谈判&物业评估、合同管理、费用审核、SOP制定与推广等工作 ●负责全球办公空间及仓储空间的规划、优化与调整，通过空间管理和改造，提升空间利用率 ●定期组织并执行集团资产盘点，编制盘点报告，确保账实一致，跟踪并处理差异项 ●搭建并维护行政部数据库，确保数据信息实时、准确、完整，推动数据化管理与决策支持 ●持续优化资产管理及相关流程，推动标准化、数字化与系统化能力提升 ●完成上级交办的其他相关工作
You will be responsible for one of the following areas: Order Fulfillment: Coordinate sales forecasts with order entry; optimize supply resource allocation; manage order commitments, demand changes, and logistics shipments; resolve supply exceptions. Supply Planning: Evaluate market demand and project progress; develop production and delivery plans; identify material supply risks to ensure readiness and on-time delivery. Procurement Execution: Place purchase orders and track supplier schedules; identify delivery risks and close supply-demand gaps. Logistics Management: Design and implement logistics solutions; optimize international logistics networks and warehouse layouts to improve efficiency. Customs Compliance: Coordinate with internal teams and customs brokers; adjust trade strategies to enhance operational efficiency and compliance. Regional Supply Chain Management: Oversee production allocation and demand fulfillment in overseas markets; manage inventory turnover and logistics networks, bridging global supply chain and regional operations.
You will be responsible for one of the following areas: Order Fulfillment: Coordinate sales forecasts with order entry; optimize supply resource allocation; manage order commitments, demand changes, and logistics shipments; resolve supply exceptions. Supply Planning: Evaluate market demand and project progress; develop production and delivery plans; identify material supply risks to ensure readiness and on-time delivery. Procurement Execution: Place purchase orders and track supplier schedules; identify delivery risks and close supply-demand gaps. Logistics Management: Design and implement logistics solutions; optimize international logistics networks and warehouse layouts to improve efficiency. Customs Compliance: Coordinate with internal teams and customs brokers; adjust trade strategies to enhance operational efficiency and compliance. Regional Supply Chain Management: Oversee production allocation and demand fulfillment in overseas markets; manage inventory turnover and logistics networks, bridging global supply chain and regional operations.
美图职能团队涵盖PMO、采购、品牌、公关、政府关系、企业发展、投资者关系、财务、法务、人力资源及行政运营等多个专业领域。我们通过高效的体系协同与资源整合，构建温暖敏捷的组织氛围，为业务团队提供坚实支持，共同护航公司稳步前行。 Our Corporate Functions team spans PMO, Finance, Legal, HRand more. We foster an agile, supportive workplace througheffective collaboration and system optimization, providing solidbacking for business teams and steering the company forward. 岗位名称：资深行政专员（采购方向） 地点：厦门 岗位职责： ● 负责厦门地区办公室低值易耗品（办公类、后勤类、生活福利类）等行政类物资与服务的需求收集与分析、采购寻源、比价、谈判、下单及执行工作 ● 管理厦门区域供应商，处理采购订单、交付验收、退换货及发票等全流程事务，保障业务顺畅运营 ● 建立、优化并推行集团全球低值易耗品采购政策、流程及标准 ● 搭建并维护供应商信息库，定期评估和更新供应商，维护良好合作关系，确保物资质量稳定、供应及时、成本可控，为战略决策提供数据基础 ● 定期整理和分析集团行政采购数据，编制采购报表，监控采购预算执行情况，有效识别流程瓶颈与成本优化机会 ● 作为行政内部顾问，为区域同事提供采购流程培训与支持，并与集团相关部门协调联动 ● 协助行政负责人编制、梳理年度、季度行政预算，确保预算合理并与业务目标对齐 ● 持续跟踪监控各项行政预算实际执行情况，对行政成本支出、采购效率、预算执行率等进行多维度深度分析，撰写月度、季度分析报告，通过数据分析发现运营中的问题，驱动采购流程和预算使用效率的持续改进，提供精准的数据决策支持 ● 完成上级交办的其他相关工作