小米Office Administrator, Czech
任职要求
1. Bachelor's degree or above in Business Administration, Management, or a related field. 2. Experience in administrative or office management roles, with increasing responsibilities. 3. Strong interpersonal, communication, and negotiation skills. 4. Proven ability to manage multiple priorities, solve problems independently, and work in a fast-paced environment. 5. Proficient in Microsoft Office Suite and office management software/tools. 6. Experience working in multinational or cross-cultural environments is a plus. 7. Fluent in Romanian and English (spoken and written)/ Proficiency in Mandarin Chinese is a strong plus.
工作职责
Key Responsibilities: 1. Office Operations & Facility Management - Lead the daily operations of the local office, ensuring all administrative and facility-related processes run smoothly and efficiently. - Develop and implement office operation policies and SOPs to improve efficiency and effectiveness. - Supervise maintenance, cleanliness, safety, and general functionality of the office; manage vendor contracts and ensure timely delivery of services. - Handle escalated office-related issues and coordinate solutions with relevant internal and external stakeholders. - Optimize scheduling and usage of office space and meeting rooms. 2. Admin related Procurement & Asset Management - Oversee the full cycle of office procurement, including budget planning, vendor selection, price negotiation, and procurement compliance. - Develop and maintain relationships with key suppliers, ensuring service quality, cost-effectiveness, and timely delivery. - Monitor and report on inventory levels, usage trends, and procurement KPIs; recommend cost-saving measures and inventory optimization strategies. - Maintain records of office assets and manage asset allocation, utilization, and retirement. 3. Expense & Budget Control - Supervise the expense reimbursement process, ensuring compliance with company policies. - Review and consolidate monthly administrative expense reports, identifying variances and proposing corrective actions. - Assist in drafting and managing the annual administrative budget, ensuring all activities remain within approved limits. 4. Logistics & Documentation Management - Oversee the management of incoming and outgoing letters, packages, and courier services, ensuring timely and secure delivery. - Build and maintain procedures for the safe handling of confidential and sensitive documents. - Develop a tracking system for mail logistics and ensure all records are maintained accurately. 5. Event & Team Activity Coordination - Lead the planning and execution of team-building activities, employee engagement events, and major corporate events. - Manage end-to-end logistics including venue selection, vendor coordination, transportation, catering, and budgeting. - Evaluate the effectiveness of team events and recommend improvements aligned with company culture. 6. Employee Travel & Accommodation Support - Provide support for complex or special accommodation and travel requests not covered under regular employee self-booking. - Serve as escalation point for exceptional booking needs, policy interpretation, or travel-related troubleshooting. - Maintain relationships with preferred travel/accommodation partners and ensure compliance with travel policy. 7. Senior-Level Administrative Support - Act as the key administrative liaison for the Country Manager and/or Admin Head, providing high-level support such as: Calendar management, meeting coordination, and travel arrangements; Drafting internal communications, preparing presentation materials, and compiling reports; Representing the admin function in cross-functional meetings when required. - Lead or support strategic administrative projects and process improvement initiatives. 8. Compliance & Risk Control - Ensure all administrative activities comply with internal control policies and local regulations. - Support audits, inspections, and risk control activities related to administrative operations. 9. Team Guidance & Collaboration - May provide guidance or informal supervision to junior administrative staff or receptionists. - Foster a collaborative and service-oriented environment within the office.
Key Responsibilities: 1. Maintaining Daily Office Operations - Oversee the daily functioning of the office to ensure smooth and efficient operations. - Monitor office maintenance, cleanliness, and organization, coordinating with vendors for any repairs or facility needs. - Serve as the primary point of contact for all office-related issues and queries, ensuring a quick and efficient resolution. - Handle scheduling for common office spaces and meeting rooms to ensure optimal usage. - Maintain a filing system for office documents, both physical and digital, ensuring ease of access and confidentiality. 2. Managing Office Procurement Tasks - Manage and oversee the procurement of office supplies, ensuring that stock levels are regularly reviewed and replenished. - Maintain relationships with office supply vendors, negotiating pricing and ensuring timely delivery of items. - Track the usage of office supplies and create reports to help control costs and optimize inventory management. - Coordinate with internal departments to understand procurement needs and ensure appropriate materials are ordered. 3. Expense Reimbursement Management - Maintain a detailed record of all expense reports. 4. Managing Office Letters and Packages - Receive, sort, and distribute all incoming mail and packages to the appropriate departments or employees. - Ensure the correct handling of sensitive and confidential documents (e.g., legal or financial correspondence). - Coordinate outgoing mail, ensuring timely dispatch of documents and packages, including international shipments. - Maintain a system for tracking incoming and outgoing mail to ensure no important documents are missed. 5. Organizing Team Building Activities - Plan and organize team-building activities or events to foster positive relationships and enhance teamwork among employees. - Research and coordinate external vendors, venues, and activities that align with company goals and employee interests. - Handle all logistics for team-building events, including booking transportation, venues, catering, and coordinating event timelines. - Manage event budgets and ensure activities are within the approved budget, handling payments and receipts. 6. Managing Employee Accommodation Reservations - Coordinate employee accommodation and travel arrangements for business trips, relocations, or temporary assignments. - Book hotels, flights, and other travel accommodations if any, ensuring that they meet the company's travel policy and budget constraints (normally all employees can book by themselves), only need to handle special requests for accommodations. - Provide employees with necessary travel documents, itineraries and booking confirmation etc. 7. Additional Administrative Tasks - Assist the CM (Country Manager) or Admin Head with various administrative tasks as needed, including scheduling meetings, preparing reports, or making data compilations. - Handle other miscellaneous tasks, such as managing office budgets, coordinating company events, and liaising with external vendors and clients. - Perform any other ad-hoc administrative duties as assigned by the CM or Admin Head.
- The candidate will be responsible for administrative and secretarial work in one or more work areas, including but not limited to: utility bill payment, office equipment management, vehicle management, office supplies and IT equipment inventory and maintenance, invoice registration and collection, receipt and delivery services, attendance management, etc. - Assist the Administration Manager to manage accommodation, supplier management, travel management and visa application. - Writing, updating and executing contracts related to administrative matters in English and Turkish; - Responsible for assisting the administration manager in organizing team building activities - Responsible for regular annual vehicle inspection, tire change and other services; - Other temporary assigned work
1. Responsible for administrative and secretarial work in one or more work areas, including but not limited to: utility bill payment; office equipment management; vehicle management; inventory and maintenance of office supplies and IT equipment; invoice registration and collection; receipt and delivery services; and attendance management. 2. Assist the Administration Manager in managing accommodation, supplier relations, travel arrangements, and visa applications. 3. Write, update, and execute contracts pertaining to administrative matters in English. 4. Assist the administration manager in organizing team-building activities. 5. Be responsible for regular annual vehicle inspection, tire change and other services; 6. Undertake other temporary assigned tasks as required.
1. The candidate will be responsible for administration policies, procedures and management, including but not limited to: daily operation, fixed assets, vehicles, contract and invoice process, treasure insurance, ticket/hotel/accommodation, team building, employee recognition and so on; 2. Facilitate the improvement office operation efficiency through local, region and HQ; 3. Manage office budget to ensure all cost reasonably spent; 4. Assistant to senior leaders and manages business schedule, expenses, communications with local depts and HQ; 5. Other administration duties as assigned by line manager.