爱奇艺Office Manager
任职要求
• 2 years of relevant work experience in an office administrative support role in a fast-paced environment. • Proficiency in English is required. • A self-starter with a positive working attitude, ability to multitask, and collaborate effectively under tight timelines. • Good working knowledge of Microsoft Word, Excel, and PowerPoint. • Experience in the Internet, entertainment, or me…
工作职责
Company Name: iQIYI North America Ltd. Business Address: 21st Floor, Suite 21 19, at 120 Adelaide Street West, Toronto, ON，M5H 1T1，Canada Position Title: Office Manager Work Location: Toronto, Ontario Terms of Employment: Permanent Position Hours of work: 35 hours per week Language of Work: English Annual Salary: $60,000-$70,000 (Excludes overtime hours, tips, benefits, profit sharing, bonuses, and commissions) Incremental Raises: Performance-based raises and bonuses may be available based on company performance and individual contributions. Benefits Package: Comprehensive benefits package including health, and dental insurance, CPP and EI. • Perform daily clerical duties such as arranging courier services, sorting and distributing mail, checking vendor/supplier invoices, and obtaining necessary approvals. • Handle daily administrative tasks, including ordering office supplies and maintaining office facilities. • Establish and maintain office administration systems, such as maintaining training records, leave and sick records, and supplier records with credit terms. • Manage travel logs and spending. • Provide vendor/supplier invoices to the accounting firm for payment and handle related queries. • Offer secretarial support to the General Manager in Canada and key senior executives of the local team. • Oversee the day-to-day operations of the General Manager's office, including calls, diary management, systems, filing, and billing. • Organize and attend meetings, and prepare minutes as required. • Arrange travel, prepare trip files, and create itineraries. • Prepare expense claim forms and obtain necessary approvals.
Job Responsibilities: 1. Proactively identify and report office-related issues, working closely with vendors to resolve them; 2. Collaborate with the Headquarter team to implement welfare and cultural activities; 3. Procure and manage office supplies; 4. Coordinate itinerary bookings and manage expenses for business trips; 5. Perform other ad-hoc tasks required to ensure smooth office operations.
- Provide reception service such as meet and greet visitors, manage telephone calls. - Perform daily clerical duties such as arranging courier, sort and distribute mail, checking vendor/supplier invoice and obtain approval. - Perform daily administrative duties office supplies order, office maintenance. - Establish and maintain office administration system such as maintain training records, leave and sick records, supplier record with credit term. - Establish and maintain travel log and spending. - Provide vendor/supplier invoice to accounting firm for payment and handle invoice and payment queries. - Secretarial service to General Manager in Malaysia and key senior executives of the local team. - General day-to-day running of the General Manager, Malaysia’s office (including calls, diary, systems, filing, and billing). - Organize and attend meetings and prepare minutes as appropriate. - Making travel arrangements, preparation of trip files and itineraries. - Prepare expenses claims forms and obtain approval.
- Provide reception service such as meet and greet visitors, manage telephone calls. - Perform daily clerical duties such as arranging courier, sort and distribute mail, checking vendor/supplier invoice and obtain approval. - Perform daily administrative duties office supplies order, office maintenance. - Establish and maintain office administration system such as maintain training records, leave and sick records, supplier record with credit term. - Establish and maintain travel log and spending. - Provide vendor/supplier invoice to accounting firm for payment and handle invoice and payment queries. - Secretarial service to General Manager in Indonesia and key senior executives of the local team. - General day-to-day running of the Indonesia’s office (including calls, diary, systems, filing, and billing). - Organize and attend meetings and prepare minutes as appropriate. - Making travel arrangements, preparation of trip files and itineraries. - Prepare expenses claims forms and obtain approval.
- Contract Management: Responsible for drafting, reviewing, signing, and archiving various business contracts, procurement contracts, and cooperation agreements, ensuring processes are compliant and efficient. - Procurement Process: Responsible for the procurement of supplies and services necessary for daily office operations and business development, including supplier selection, quoting, negotiation, and order execution, ensuring timely procurement and cost-effectiveness. - Financial Support: Responsible for processing daily bills and expense reimbursement procedures, and handling business-related financial contracts and tax documents (in cooperation with the Finance Department). - Business Support: Provide necessary process support and coordination services to business departments to ensure the smooth execution of various business activities. - Translation & Liaison: Responsible for the translation of business documents and contracts, and acting as a customer service liaison for communication and coordination.