爱奇艺Office Manager - Indonesia
任职要求
- At least 3 years of relevant work experience in an office administrative support role in a fast-paced environment. - Proficiency in Bahasa Indonesia, Mandarin and English is a must. - A self-starter, with a positive working …
工作职责
- Provide reception service such as meet and greet visitors, manage telephone calls. - Perform daily clerical duties such as arranging courier, sort and distribute mail, checking vendor/supplier invoice and obtain approval. - Perform daily administrative duties office supplies order, office maintenance. - Establish and maintain office administration system such as maintain training records, leave and sick records, supplier record with credit term. - Establish and maintain travel log and spending. - Provide vendor/supplier invoice to accounting firm for payment and handle invoice and payment queries. - Secretarial service to General Manager in Indonesia and key senior executives of the local team. - General day-to-day running of the Indonesia’s office (including calls, diary, systems, filing, and billing). - Organize and attend meetings and prepare minutes as appropriate. - Making travel arrangements, preparation of trip files and itineraries. - Prepare expenses claims forms and obtain approval.
Job Description: 1. Manage Logistics procurement categories such as hub/warehouse lease, logistics services, engineering & constructions 2. Liaise with related stakeholders to address business requirements and support with aligned timeline 3. Report and update logistics procurement tasks to Country Head, Senior Management Team, and other related stakeholders whereas required 4. Negotiate contracts commercial terms and improve price competitiveness with suppliers and review opportunities to promote business savings 5. Work closely within procurement team and review opportunities for continuous improvement and business improvements 6. Exercise professional, ethical, and consistent approach in managing supplier relationships 7. Output clear and comprehensive procurement reports 8. Monitor and advise on any issues which present risk or opportunity to the Management 9. Perform periodical supplier evaluation and contribute to performance reviews as part of vendor management mechanism 10. Adhere to HSE policies and procedures to ensure the safety and well-being 11. Adhere to company guidelines, compliance, purchasing policies and procedures 12. Build, maintain and manage supplier relationships and keep up good communications
Company Name: iQIYI North America Ltd. Business Address: 21st Floor, Suite 21 19, at 120 Adelaide Street West, Toronto, ON，M5H 1T1，Canada Position Title: Office Manager Work Location: Toronto, Ontario Terms of Employment: Permanent Position Hours of work: 35 hours per week Language of Work: English Annual Salary: $60,000-$70,000 (Excludes overtime hours, tips, benefits, profit sharing, bonuses, and commissions) Incremental Raises: Performance-based raises and bonuses may be available based on company performance and individual contributions. Benefits Package: Comprehensive benefits package including health, and dental insurance, CPP and EI. • Perform daily clerical duties such as arranging courier services, sorting and distributing mail, checking vendor/supplier invoices, and obtaining necessary approvals. • Handle daily administrative tasks, including ordering office supplies and maintaining office facilities. • Establish and maintain office administration systems, such as maintaining training records, leave and sick records, and supplier records with credit terms. • Manage travel logs and spending. • Provide vendor/supplier invoices to the accounting firm for payment and handle related queries. • Offer secretarial support to the General Manager in Canada and key senior executives of the local team. • Oversee the day-to-day operations of the General Manager's office, including calls, diary management, systems, filing, and billing. • Organize and attend meetings, and prepare minutes as required. • Arrange travel, prepare trip files, and create itineraries. • Prepare expense claim forms and obtain necessary approvals.
Job Responsibilities: 1. Proactively identify and report office-related issues, working closely with vendors to resolve them; 2. Collaborate with the Headquarter team to implement welfare and cultural activities; 3. Procure and manage office supplies; 4. Coordinate itinerary bookings and manage expenses for business trips; 5. Perform other ad-hoc tasks required to ensure smooth office operations.
- Provide reception service such as meet and greet visitors, manage telephone calls. - Perform daily clerical duties such as arranging courier, sort and distribute mail, checking vendor/supplier invoice and obtain approval. - Perform daily administrative duties office supplies order, office maintenance. - Establish and maintain office administration system such as maintain training records, leave and sick records, supplier record with credit term. - Establish and maintain travel log and spending. - Provide vendor/supplier invoice to accounting firm for payment and handle invoice and payment queries. - Secretarial service to General Manager in Malaysia and key senior executives of the local team. - General day-to-day running of the General Manager, Malaysia’s office (including calls, diary, systems, filing, and billing). - Organize and attend meetings and prepare minutes as appropriate. - Making travel arrangements, preparation of trip files and itineraries. - Prepare expenses claims forms and obtain approval.