滴滴 TRAVEL SAFETY SENIOR MANAGER(J250924001)

1. Primarily you will be a very crucial part of the virtual team from Germany for public policy, regulatory affairs, compliance and issue management related to Vehicle Automation & Safety. You ‘sit’ in the regional office which needs a lot alignment between HQ and country offices but you will also ‘act’ in a timely manner to critical issues and sometimes liaise or lead unified programs and activities for the whole region in your domain. You need to collaborate closely with R&D, product planning, test and engineering, homologation, legal and compliance colleagues and external agencies. 2. One of the mandates for this position is to maintain a holistic analytical approach of policy and legislation development at both EU and UNECE levels related to Vehicle Automation & Safety in order to identify opportunities and risks. 3. Develop communication narratives and draft briefing materials and presentations, and advocate legislative, regulatory, and public policy positions in close collaboration with XPENG experts. Support XPENG’s mission of promoting a rapid transition to a much safer and securer advanced assisted driving and automated driving. 4. Being entrepreneurial, build and maintain healthy relationships with various external stakeholders including EU institutions, key member states’ governments, regulatory bodies, trade associations, and assess and explore potential local and regional business relationships and partnerships. Address external stakeholders’ expectations of XPENG in Europe and support steady growth of partnerships. 5. Participate in relevant events and represent XPENG in meetings and organize engagement activities. Explore and develop related collaborative projects.

- Collaborate with internal stakeholders to define project design criteria and develop the Basis of Design (BOD). - Manage consultants to implement the project from schematic design through design development to construction documents. - Oversee the design-build contractor to ensure the project meets the business and technical needs defined in the BOD. - Provide construction administrative support to the project manager during construction, including tasks such as responding to RFIs, issuing technical bulletins, reviewing submittals and shop drawings, and conducting source inspections at vendor factories. - Work with the Commissioning (Cx) Agent, contractors, and operations team to complete various levels of startup and commissioning, including Integrated System Testing (IST). This includes reviewing Cx scripts, closing critical punch-list items before IST, and tracking/closing global commissioning QA/QC items. - Collaborate with HQ and data center operations teams to incorporate the latest lessons learned from operations into new greenfield design projects. - Review engineering calculations from consultants and conduct independent engineering and cost analyses. - Research new designs, materials, and construction methods for data center HVAC equipment and related components. - Travel to data center sites for engineering studies, mechanical systems audits, startup testing, and full commissioning as required. - Provide guidance to design consultants and installation contractors, ensuring the quality of installed work. - Take ownership of tasks and work proactively to achieve goals with good team spirit. - Respond to emergencies on an as-needed basis.

Key Responsibilities: 1. Office Operations & Facility Management - Lead the daily operations of the local office, ensuring all administrative and facility-related processes run smoothly and efficiently. - Develop and implement office operation policies and SOPs to improve efficiency and effectiveness. - Supervise maintenance, cleanliness, safety, and general functionality of the office; manage vendor contracts and ensure timely delivery of services. - Handle escalated office-related issues and coordinate solutions with relevant internal and external stakeholders. - Optimize scheduling and usage of office space and meeting rooms. 2. Admin related Procurement & Asset Management - Oversee the full cycle of office procurement, including budget planning, vendor selection, price negotiation, and procurement compliance. - Develop and maintain relationships with key suppliers, ensuring service quality, cost-effectiveness, and timely delivery. - Monitor and report on inventory levels, usage trends, and procurement KPIs; recommend cost-saving measures and inventory optimization strategies. - Maintain records of office assets and manage asset allocation, utilization, and retirement. 3. Expense & Budget Control - Supervise the expense reimbursement process, ensuring compliance with company policies. - Review and consolidate monthly administrative expense reports, identifying variances and proposing corrective actions. - Assist in drafting and managing the annual administrative budget, ensuring all activities remain within approved limits. 4. Logistics & Documentation Management - Oversee the management of incoming and outgoing letters, packages, and courier services, ensuring timely and secure delivery. - Build and maintain procedures for the safe handling of confidential and sensitive documents. - Develop a tracking system for mail logistics and ensure all records are maintained accurately. 5. Event & Team Activity Coordination - Lead the planning and execution of team-building activities, employee engagement events, and major corporate events. - Manage end-to-end logistics including venue selection, vendor coordination, transportation, catering, and budgeting. - Evaluate the effectiveness of team events and recommend improvements aligned with company culture. 6. Employee Travel & Accommodation Support - Provide support for complex or special accommodation and travel requests not covered under regular employee self-booking. - Serve as escalation point for exceptional booking needs, policy interpretation, or travel-related troubleshooting. - Maintain relationships with preferred travel/accommodation partners and ensure compliance with travel policy. 7. Senior-Level Administrative Support - Act as the key administrative liaison for the Country Manager and/or Admin Head, providing high-level support such as: Calendar management, meeting coordination, and travel arrangements; Drafting internal communications, preparing presentation materials, and compiling reports; Representing the admin function in cross-functional meetings when required. - Lead or support strategic administrative projects and process improvement initiatives. 8. Compliance & Risk Control - Ensure all administrative activities comply with internal control policies and local regulations. - Support audits, inspections, and risk control activities related to administrative operations. 9. Team Guidance & Collaboration - May provide guidance or informal supervision to junior administrative staff or receptionists. - Foster a collaborative and service-oriented environment within the office.

Key Responsibilities: 1. Office Operations & Facility Management - Lead the daily operations of the local office, ensuring all administrative and facility-related processes run smoothly and efficiently. - Develop and implement office operation policies and SOPs to improve efficiency and effectiveness. - Supervise maintenance, cleanliness, safety, and general functionality of the office; manage vendor contracts and ensure timely delivery of services. - Handle escalated office-related issues and coordinate solutions with relevant internal and external stakeholders. - Optimize scheduling and usage of office space and meeting rooms. 2. Admin related Procurement & Asset Management - Oversee the full cycle of office procurement, including budget planning, vendor selection, price negotiation, and procurement compliance. - Develop and maintain relationships with key suppliers, ensuring service quality, cost-effectiveness, and timely delivery. - Monitor and report on inventory levels, usage trends, and procurement KPIs; recommend cost-saving measures and inventory optimization strategies. - Maintain records of office assets and manage asset allocation, utilization, and retirement. 3. Expense & Budget Control - Supervise the expense reimbursement process, ensuring compliance with company policies. - Review and consolidate monthly administrative expense reports, identifying variances and proposing corrective actions. - Assist in drafting and managing the annual administrative budget, ensuring all activities remain within approved limits. 4. Logistics & Documentation Management - Oversee the management of incoming and outgoing letters, packages, and courier services, ensuring timely and secure delivery. - Build and maintain procedures for the safe handling of confidential and sensitive documents. - Develop a tracking system for mail logistics and ensure all records are maintained accurately. 5. Event & Team Activity Coordination - Lead the planning and execution of team-building activities, employee engagement events, and major corporate events. - Manage end-to-end logistics including venue selection, vendor coordination, transportation, catering, and budgeting. - Evaluate the effectiveness of team events and recommend improvements aligned with company culture. 6. Employee Travel & Accommodation Support - Provide support for complex or special accommodation and travel requests not covered under regular employee self-booking. - Serve as escalation point for exceptional booking needs, policy interpretation, or travel-related troubleshooting. - Maintain relationships with preferred travel/accommodation partners and ensure compliance with travel policy. 7. Senior-Level Administrative Support - Act as the key administrative liaison for the Country Manager and/or Admin Head, providing high-level support such as: Calendar management, meeting coordination, and travel arrangements; Drafting internal communications, preparing presentation materials, and compiling reports; Representing the admin function in cross-functional meetings when required. - Lead or support strategic administrative projects and process improvement initiatives. 8. Compliance & Risk Control - Ensure all administrative activities comply with internal control policies and local regulations. - Support audits, inspections, and risk control activities related to administrative operations. 9. Team Guidance & Collaboration - May provide guidance or informal supervision to junior administrative staff or receptionists. - Foster a collaborative and service-oriented environment within the office.